Sustainability has become a critical focus for facilities management (FM). Facilities managers are key players in reducing an organization’s environmental footprint while delivering benefits like:
- Cost Reduction: Sustainable practices cut operating costs by reducing energy use, water usage, and waste.
- Operational Efficiency: Energy-efficient systems and optimized building operations increase overall facility efficiency.
- Reputation Enhancement: A commitment to sustainability improves a company’s reputation with clients, employees, and the wider community.
However, facilities managers face challenges in implementing sustainable changes:
- Resource Constraints: Limited budgets and competing priorities can hinder sustainability initiatives.
- Knowledge Gaps: Staying informed about the latest sustainable technologies and practices can be overwhelming.
- Stakeholder Buy-in: Securing support from those accustomed to traditional methods can be a hurdle.
This blog post aims to empower facilities managers with resources to overcome these challenges.
Key Areas for Sustainability Focus in FM
1. Energy Efficiency
Energy consumption is often the most significant environmental impact (and expense) for facilities. Implementing energy efficiency strategies is crucial for sustainable FM. Here are key resources and areas to prioritize:
Resources
- Energy Star for Buildings: Offers comprehensive energy management tools, benchmarking, and certifications.
- Database of State Incentives for Renewables & Efficiency (DSIRE): Find financial incentives and rebates for energy efficiency upgrades in your region.
- Local Utility Companies: Check for energy audits, rebates, and programs offered by your utility providers.
Focus Areas
- HVAC Optimization: Regular maintenance, proper system scheduling, and upgrades to energy-efficient HVAC equipment significantly reduce energy consumption.
- Lighting Upgrades: Switch to LED lighting with advanced controls like occupancy sensors and daylight harvesting for significant savings.
- Building Envelope Improvements: Address air sealing and insulation gaps, or consider upgrades like high-performance windows to minimize energy loss.
Important Note: Before embarking on major upgrades, conduct an energy audit to identify the most impactful and cost-effective areas for improvement.
2. Water Conservation
Water is a precious resource, and reducing its usage is essential for sustainable facilities management. Here are key resources and focus areas:
Resources
- EPA WaterSense: Provides tools, best practices, and labels for water-efficient products and practices in buildings.
- Alliance for Water Efficiency: Offers resources, webinars, and guidance on water conservation for homes and businesses.
Focus Areas
- Low-flow Fixtures: Install low-flow toilets, faucets, and showerheads, significantly reducing water usage.
- Water Leak Detection: Implement proactive leak detection systems or regular inspections to prevent costly water waste.
- Landscaping with Drought-Tolerant Plants: Xeriscaping with native or drought-tolerant vegetation can minimize irrigation needs.
Additional Tips:
- Explore rainwater harvesting or greywater recycling systems for non-potable purposes where feasible.
- Educate building occupants on the importance of water conservation and encourage them to report leaks promptly.
3. Waste Management
Minimizing waste sent to landfills is a core element of sustainable facilities management. Here are resources and strategies to consider:
Resources
- EPA Sustainable Materials Management: Find comprehensive waste management guidance and tools.
- Local Waste Management Authorities: Connect with your city or county officials to understand local recycling rules and waste reduction programs.
Focus Areas
- Comprehensive Recycling Program: Implement a well-organized system for collecting and separating recyclables, including paper, plastics, metals, and glass. Make recycling bins easily accessible.
- Composting Initiatives: Divert food scraps and organic waste from landfills by establishing a composting system, either on-site or through a third-party service.
- Reduce Single-Use Materials: Eliminate disposable cups, plates, and utensils. Encourage reusable containers and offer water refill stations.
Additional Considerations:
- Waste Audits: Conduct a waste audit to understand the types and amounts of waste generated in your facility. This data will help you target specific areas for reduction.
- Partner with Responsible Vendors: Work with suppliers and haulers who prioritize waste reduction and recycling.
4. Green Procurement
Adopting green procurement practices ensures that the products and services you purchase align with your sustainability goals. Here are key resources and focus areas:
Resources
- Green Seal: Provides independent certification for environmentally preferable products and services across various categories.
- EPEAT: A global registry for greener electronics, helping you select computers, displays, and other devices with reduced environmental impact.
- Local Procurement Guidance: Many cities and states offer guidelines or preferred vendor lists for sustainable procurement.
Focus Areas
- Environmentally Preferable Cleaning Products: Choose cleaning chemicals with Green Seal or similar certifications.
- Energy-Efficient Appliances and Equipment: Look for Energy Star labels when purchasing new equipment.
- Recycled Content Materials: Prioritize building materials, office supplies, and other goods that contain recycled content.
Beyond Labels
- Establish Sustainability Criteria: Develop clear sustainability specifications for your bids and RFPs.
- Communicate with Suppliers: Engage with your suppliers to understand their sustainability practices and encourage them to offer more eco-friendly options.
5. Indoor Environmental Quality (IEQ)
A healthy and comfortable indoor environment is not only crucial for occupant well-being but also contributes to productivity and reduced absenteeism. Here’s where sustainability aligns with human health:
Resources
- ASHRAE Standards: ASHRAE provides guidelines and standards on ventilation, thermal comfort, and indoor air quality.
- EPA’s Guide to IAQ: Comprehensive information on improving indoor air quality in commercial and institutional buildings.
Focus Areas
- Proper Ventilation: Ensure adequate outdoor air intake and maintain HVAC systems in accordance with ASHRAE standards to dilute indoor pollutants.
- Low-VOC Materials: Use paints, adhesives, sealants, and furnishings that emit low or no volatile organic compounds (VOCs).
- Integrated Pest Management (IPM): Prevent pest infestations with non-toxic, preventative methods that minimize reliance on harsh chemicals.
Additional Considerations
- Monitor Your Air: Utilize indoor air quality monitors to track key metrics like CO2 levels, particulate matter, and VOCs.
- Consider Thermal Comfort: Ensure comfortable temperature and humidity levels to optimize occupant well-being and productivity.
- Optimize Lighting: Utilize natural daylight and energy-efficient lighting fixtures for comfort and reduced energy use.
Remember: Good IEQ goes beyond sustainability. It’s about providing a workspace that fosters health, well-being, and overall satisfaction.
Additional Resources and Support
Professional Associations:
- International Facility Management Association (IFMA): Sustainability Resources
- Building Owners and Managers Association (BOMA)
Government Programs:
- Better Buildings Solutions Center
- Sustainability Consultants: (For specialized advice and assessments)
By using the resources outlined in this post, you can reduce costs, improve efficiency, and enhance your organization’s reputation. Remember, sustainability is an ongoing process. Start small, track your progress, and build on your achievements.
What’s one sustainability initiative you’ll start with? Share in the comments below!
